New Southern Energy Administrative / Secretarial Jobs in Cape Town
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Responsibilities and Duties:
Finance duties:
- Credit Card reconciliations
- Balancing of creditors' accounts for payment on a monthly basis
- Preparing payment batches for weekly pay runs
- Assisting with clearing out bank recon items
- Assisting with purchasing of computer equipment
- Occasionally submitting requisitions on behalf of project execution members
- Assisting other staff members with Buildsmart procurement capturing/issues
- Petty cash management and maintenance
- Assisting with stock transactions/movements and stock counts in the system
Admin duties:
- Keeping the reception area clean and tidy
- Looking presentable and being courteous
- Arranging delivery of tools/machinery to sites when needed
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Monitoring vehicle and key management, sign in sheets
- Managing phone calls and correspondence (email, letters, packages etc.)
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submitting timely reports and preparing presentations/proposals as assigned
- Communicates with relevant agencies for travel and accommodation for staff
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Drafts, formats, and prints relevant documents
- Take meeting notes when necessary
- Maintaining accurate records for employee leave requests
- Assist with Medicals and WAH training bookings
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Office duties:
- Stock up on water supply when its low
- Manage the office cleaners to ensure office is always neat and tidy
- Groceries and office toiletries stock up
- Stationery supply
- Contact building management for any issues at the office
Candidate Description
Knowledge, skills and abilities
- Leadership
- Good communication skills
- People skills
- Problem-solving
- Organization Skills
- Adaptability
- Effective time management
- Ability to work under pressure
- Computer skills: Basic MS Excel, Word, Outlook
- Buildsmart experience advantageous
Qualifications:
- Minimum 2 years of reception, administration and office management experience
- Must have Matric
- Tertiary Qualification in Bookkeeping/Business Administration advantageous
Job Type: Fulltime
Salary: R10,000.00 R12,000.00 per month
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