Administration Clerk - Engen

Purpose of the Job

Provide efficient control of vendor documentation submitted to expedite payment of vendors and provide operating and capital expense, data capture and general administrative support to the accounts department

Who you are

• You have excellent time management and organizational skills
• You have strong written and verbal communication skills
• You are recognized as a person of integrity and considered highly reliable and trustworthy
• You are detail-oriented and self-motivated.
• You are an expert at organizing and prioritizing
• You can adapt to any situation and work well under pressure

What you have done:

Baseline:

• NQF Level 4 (Matric)
• 2 years experience in Transport Administration
• Knowledge of the Transport and Distribution process

Advantageous:

• Mathematics/Accounting/Economics
• Depot or Transport operations experience

What you'll be doing:

• Provide necessary support within distribution processes by ensuring that the process is performed in line with prescribed operations/standing instructions and complies with OHS Act safety guidelines, is audit compliance and ensures the handing and registering of purchase orders on SAP.
• Ensure delivery is in accordance with business requirements and deadlines by ensuring strict adherence to relevant SLAs, organizing and scheduling meetings as required, ensuring bulletin boards are updated &maintained, deliveries are completed as required and all work orders to completed
• Manage register and relevant documentation by ensuring receipt of registered products and materials receipts, ensuring proper financial processes, registering all vehicles as required and ensuring all documentation and correspondence are filed to standard.
• Maintain and keep up to date of all asset registers, raise and close all asset defects as required, a document of all continuous improvement initiatives and promote awareness of all procedural requirements to Terminal visitors and staff.
• Provide support to the relevant stakeholders through preparing and ensuring that all documentation is received and brought to finalization, effective communication and maintenance of sound business relationships with other internal Stakeholders.

Exciting Challenges:

• Immerse yourself in various aspects of the organization
• Influencing the strategic direction of Engen operations business
• Learning from, and being able to influence some of the best and most experienced people
• Operate effectively in an ever-changing, dynamic, and agile business
• Maintain sound business relations with external customers
• Promoting customer centricity, being crazy about customer satisfaction
• Embodying and promoting the Petronas cultural beliefs