Assistant Officer (Level 13) - University of the Free State

eg. Accountant or Accounting or Kempinski



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Duties and responsibilities

Reception Front Desk:

  • You will be the first point of contact for University Estates.
  • Duties include offering administrative support across the organization.
  • You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls
  • Direct visitors to the appropriate person and office.
  • Maintain office security by following safety procedures and controlling access via the reception desk.

Financial Administration

  • Request quotations for accommodation and car rentals.
  • Capture requisitions for accommodation and car rentals.
  • Receive purchase orders and provide them to the accommodation and car rentals suppliers.
  • Process invoices for payments of accommodation and car rentals.

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  • Manage ad-hoc claims of the department.
  • Manage the employee claims (F1, F2 etc.).
  • Purchase and order office supplies, and groceries, including office stationery and equipment.
  • Assist with bookings: workshops, conferences, travel, accommodation, flights and seminars or webinars for staff.
  • Do requisitions for catering and general office needs.
  • Make sure that all purchase orders and tax invoices are signed for approval.
  • Send signed purchase order and a tax invoice to Finance department.
  • Assist the Facilities Administrative Services division with procurement and administrative tasks as required.

General Administration

  • Schedule appointments and meetings on the Outlook calendar.
  • Taking off and distributing minutes as requested.
  • Arrange support if needed for presentations.
  • Official receiving and distributing of documents.

Inherent Job Requirements:

  • Grade 12 or relevant National Vocational Certificate or relevant N4 qualification on NQF level 4,
  • A minimum of one (1) year relevant working experience related to the duties and responsibilities.

Recommendations:

  • Knowledge of the Procurement Policy of the UFS.
  • Human Resources related background with focus on customer service.

Competencies

Key Competencies:

Results Orientated:

  • The ability to be reliable, responsible, dependable and to fulfil obligations.
  • The ability to deal calmly and effectively with high stress situations.

Strategic Thinking:

  • The ability to deal with several activities at a time.

Business Acumen:

  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.
  • PeopleSoft Financials.

Leading:

  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

Building Coalitions:

  • The ability to be self-assured and at ease with people in all types of social situations.
  • The ability to make decisions through consultation, collaboration, and working with close supervision.

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Required Documents:

Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

  • Certified copies must not be older than 6 months
  • A detailed curriculum vitae and cover letter
  • Certified copies of all academic records
  • Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications)
  • A Certified* copy of your identity document
  • Proof of registration with a Professional Body (if applicable)
  • A copy of your driver's license (if applicable)
  • A service record of your current employer / last employer

Salary:

The annual remuneration package, including benefits is R 198 670.72 – R 333 081.64 per annum depending on the budget available for the position, relevant work experience and qualifications.

Enquiries:

For enquiries, please feel free to contact me at 051 401 9857or emails at [email protected] or [email protected] Additionally, kindly contact 051 401 7267 /9848 /9810 /9003 for assistance.


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Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you below. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

INFORMATION YOU MIGHT FIND USEFUL

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#3. How To Write The Perfect Cover Letter
#4. Smart Ways To Answer Standard Job Interview Questions
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#6. How to make Money Online

How To Apply

Interested applicants should:

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