Greggs Group Administrative / Secretarial Jobs in Pretoria
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Full Job Description - Read Carefully
Responsibilities
- Student administration and communications:
- Supporting current and prospective students by resolving inquiries effectively and in a timely manner;
- Ensuring student applications are complete and follow up on incomplete applications;
- Providing support to all students and referring complicated matters to the client service centre;
- Student applications and registrations:
- Assisting students in the registration process;
- Communicating registration requirements and deadlines for submissions to all students;
- Capturing student records on PeopleSoft;
- Module administration:
- Booking venues for all SHSPH modules;
- Registering modules: Add modules based on students booking forms and emails;
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- Solving problems regarding duplicate bookings, incorrect codes etc;
- Student’s summaries and marks:
- Entering student information for finalist;
- Compiling and providing academic records for finalist;
- Compiling and providing letters to all finalists;
- Student graduations:
- Supporting the graduation process;
- Fielding all questions and enquiries regarding graduation process;
- Attending graduations and providing the necessary support as required by the faculty;
- General office management:
- Being efficient in telephonic conversations to communicate with staff, students and external stakeholders;
- Performing general office duties necessary for service delivery;
- Liaising with staff within the faculty, the broader university, other departments and relevant support services;
- Operational and ad hoc activities
- Serving as Occupational Health and Safety (OHS) representative in the School;
- Carrying out intermediate administrative or other tasks assigned by the Chairperson and/or line manager.
Requirements
MINIMUM REQUIREMENTS:
- A relevant three-year Diploma with one year experience in office and student admiration in a tertiary environment;
- Grade 12 with three years’ experience in office and student administration in a tertiary environment.
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Required Competencies
- PeopleSoft;
- Computer literate and use of office software packages and advanced programmes for data analysis (MS Word, Excel, and PowerPoint, as well in the use of internet and e-mails);
- Ability to prioritise own workload and work with minimum supervision;
- Excellent English language skills (read, write, speak).
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