Records Clerk - University of Fort Hare

Applications from suitably qualified and experienced candidates are invited for the above-mentioned permanent post in the Maintenance Department.

DUTIES & RESPONSIBILITIES INCLUDE:

• General office administration (telephone, scanning, photocopying, mail stationery, etc.

• General reception duties ( reception of clients, switchboard and call operation)

• Collating general administrative records such as client numbers, appointments etc.

• Ensures that the office runs smoothly, amongst others, by managing the Manager’s schedule, and local office arrangements.

• Preparing departmental meetings, taking minutes for departmental meetings, and handling all the office filing.

• Source quotations, prepare requisition forms and provide procurement support to the maintenance department in line with University SCM policy.
• Respond to maintenance enquiries from students and staff.

MINIMUM REQUIREMENTS:

• Grade 12

• 3 Year Qualification in Office Management or an equivalent of NQF Level 5 qualifications recognized by SAQA

• 3 years experience in Office/ Administration Environment.

• Knowledge of the University processes, policies with at least 1 year of experience working on the ITS systems

• Excellent interpersonal communication skills and the ability to liaise with all stakeholders, staff, students, suppliers, etc.

NB: This is an advert for INTERNAL applicants ONLY