Clerical Assistant - Aspen Pharma Group

eg. Accountant or Accounting or Kempinski



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1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.


Overview

Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders.

Responsibilities

Documentation, reporting & record keeping

  • Complete goods receipt notes and carries out material verification
  • Generate sales orders
  • Generate picking lists, packing lists, load plans, sales invoices and de-shroud notices

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  • Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items
  • Book the goods into the ERP System
  • Send Stores receipt note and purchase orders to Finance and the Lab
  • Assist in gathering the information required for reporting in a department or area of technical expertise
  • Compile detailed and standardised reports and consolidate documents
  • Retrieve supporting documentation and records to facilitate and support query resolution

Investigating

  • Prioritise issues and orders
  • Determine the cause of damaged goods
  • Escalate unknown causes to the superior
  • Track down mislabelled products, and correct the labelling thereof

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General office support/ Administrative support

  • Coordinate project and office services
  • Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)

Plan & process

  • Coordinate and provide input into work activities and priorities
  • Monitor adherence to schedules
  • Provide recommendations to management on improvement in processes
  • Provide guidance to and/ or assists others with work activities
  • Check own work

Stakeholder relations

  • Communicate with internal stakeholders to achieve work objectives and to maintain relationships
  • Communicate with employees and management, to assist and convey information

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Job Requirements

Background/experience

  • 1-3 years experience in an administrative role
  • Minimum of a 2-year Diploma in Administration

Specific job skills

  • Product knowledge (ERP System, Hardware, Database)
  • Administration knowledge

Competencies

  • Planning and Organising
  • Meeting Deadlines
  • Capturing Facts

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Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you below. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

INFORMATION YOU MIGHT FIND USEFUL

#1, 13 Reasons Why Your CV Will Get Rejected
#2. How To Write A Perfect CV
#3. How To Write The Perfect Cover Letter
#4. Smart Ways To Answer Standard Job Interview Questions
#5. Fully Funded Scholarships to Study Abroad
#6. How to make Money Online

How To Apply

Interested applicants should:

Click Here To Visit The Official Website To Read More & Apply Online


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