Administrative Assistant I - Ackermans

Our Sourcing department is looking for a resilient and hardworking team player to provide effective and accurate administrative and general assistance to the Sourcing Team. Our ideal candidate will have high energy levels & the necessary passion required for a fast paced, exciting and dynamic retail environment.

Key Responsibilities

New suppliers local and international

• Critical Path Management (CPM)
• Prepare CPM tracker
• Liaise with suppliers on a weekly basis with regards to critical path dates/deadlines
• Highlight and escalate risk
• Liaise with Buyers and Product Technologists on Purchase Order raising and fabrics/samples as per critical path dates/deadlines
• Liaise with Buyers and Planners on Purchase Order extensions and amendments
• Liaise with Supply Chain with regards to shipping and booking queries Consolidations
• Prepare CPM Tracker for selected programs
• Liaise with suppliers on a weekly basis with regards to critical path dates/deadlines
• Highlight and escalate risk
• Track replenish purchase orders against forecast

• Liaise with Supply Chain and Planner with regards to FCL consolidation
• Track fabric usage
• Processing consolidation samples
• Capturing cost prices

Supplier Relationship Management

• Prepare and distribute supplier dashboards

Project Coordination:

Quick Response

• Schedule meetings according to project plans
• Prepare CPM tracker
• Liaise with MDD weekly on production milestones
• Highlight and escalate risk

Qualifications

Essential: Grade 12 Certificate/Matric

Preferred: National Diploma in Clothing Management/ Fashion Design / Clothing & Textile Management and/or Certificate in Fibres and Fabric

Knowledge, Skills and Experience

Jobrelated knowledge required:

Essential: Knowledge of suppliers (local & international) Knowledge of supplier relations management Knowledge of project coordination Knowledge of garment construction Knowledge of fabrics

Skills Required: Proficiency in the latest Microsoft applications (Outlook, Excel, Word, Powerpoint) The ability to:

• Communicate effectively both within, as well as outside the Company
• Build and maintain relationships
• Be resilient and maintain high levels of drive and initiative under pressure
• Prioritise and be assertive
• Work independently, with the ability to collaborate across various departments
• Be proactive, deadline driven and flexible to adapt to change
• Has sound planning, organizing and time management skills
• Is fast and accurate with regards to processing and checking detail
• Maintain a positive attitude and work performance in a variety of circumstances