Administrative Assistant I - Ackermans

eg. Accountant or Accounting or Kempinski

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Our Sourcing department is looking for a resilient and hardworking team player to provide effective and accurate administrative and general assistance to the Sourcing Team. Our ideal candidate will have high energy levels & the necessary passion required for a fast paced, exciting and dynamic retail environment.

Key Responsibilities

New suppliers local and international

  • Critical Path Management (CPM)
  • Prepare CPM tracker
  • Liaise with suppliers on a weekly basis with regards to critical path dates/deadlines
  • Highlight and escalate risk
  • Liaise with Buyers and Product Technologists on Purchase Order raising and fabrics/samples as per critical path dates/deadlines
  • Liaise with Buyers and Planners on Purchase Order extensions and amendments
  • Liaise with Supply Chain with regards to shipping and booking queries Consolidations
  • Prepare CPM Tracker for selected programs
  • Liaise with suppliers on a weekly basis with regards to critical path dates/deadlines
  • Highlight and escalate risk
  • Track replenish purchase orders against forecast



  • Liaise with Supply Chain and Planner with regards to FCL consolidation
  • Track fabric usage
  • Processing consolidation samples
  • Capturing cost prices

Supplier Relationship Management

  • Prepare and distribute supplier dashboards

Project Coordination:

Quick Response

  • Schedule meetings according to project plans
  • Prepare CPM tracker
  • Liaise with MDD weekly on production milestones
  • Highlight and escalate risk



Essential: Grade 12 Certificate/Matric

Preferred: National Diploma in Clothing Management/ Fashion Design / Clothing & Textile Management and/or Certificate in Fibres and Fabric

Knowledge, Skills and Experience

Jobrelated knowledge required:

Essential: Knowledge of suppliers (local & international) Knowledge of supplier relations management Knowledge of project coordination Knowledge of garment construction Knowledge of fabrics



Skills Required: Proficiency in the latest Microsoft applications (Outlook, Excel, Word, Powerpoint) The ability to:

  • Communicate effectively both within, as well as outside the Company
  • Build and maintain relationships
  • Be resilient and maintain high levels of drive and initiative under pressure
  • Prioritise and be assertive
  • Work independently, with the ability to collaborate across various departments
  • Be proactive, deadline driven and flexible to adapt to change
  • Has sound planning, organizing and time management skills
  • Is fast and accurate with regards to processing and checking detail
  • Maintain a positive attitude and work performance in a variety of circumstances



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