Receptionist - Tsebo Group

We are currently looking for a Receptionist at our KZN office to receive all visitors at client’s site in a friendly and professional manner. To promptly notify the relevant person and to also facilitate friendly communication. As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful.

We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.

Duties & Responsibilities

Reception

• • Attend to visitors in a prompt, professional and friendly manner
• • Ensure general tidiness of the reception area Boardroom
• • Manage the boardroom bookings

• • Ensure that the boardroom is neat at all times and prepared for meetings (air conditioner, lights and blinds)
• • Co-ordinate refreshments (coffee and tea) as requested with booking Faxes and Emails
• • Distribution of incoming faxes and mail • All faxes must be delivered promptly in pigeon-holes.
• Urgent faxes – phone person to collect fax at reception Liaising with courier company
• • Assist with outgoing and incoming mail via courier as and when required
• • File weigh bills Stationery
• • Order office stationery and office consumables once a week
• • Manage levels of stationery in stock General Administration
• • Assist the Executive team with typing, faxing, copying and binding as requested
• • Assist with all other general office tasks as required Ad Hoc
• • Any reasonable action requested by management

Skills and Competencies

• • Computer literate (MS Office)
• • General knowledge of Security services and customer requirements
• • Knowledge of office practices and procedures
• • Knowledge of filing and correspondence procedures
• • Excellent interpersonal skills
• • Excellent telephone etiquette • Ability to display integrity and resilience
• • Excellent communication and interpersonal skills
• • Ability to communicate with all levels of Management
• • Attention to detail and strong organisational skills
• • Must be competent and professional
• • Ability to plan, organise and control own work effort
• • Ability to manage more than one situation at a time

Qualifications

• • Grade 12 or equivalent level of Schooling
• • Post Matric qualification is an added advantage
• • 1-2 years’ experience in frontline reception, with administrative / secretarial exposure