Accounts Payable Clerk - AECI Mining Explosives

AECI Mining Explosives is looking to recruit a Accounts Payable Clerk to work in Modderfontein. To provide a professional accounts payable service to the business and to ensure efficient valid accounts payable transaction processing and reconciliation function in accordance with DetNet’s standards and to meet the Value Add Tax (VAT) requirements.

Duties & Responsibilities

• Perform the day-to-day processing of Accounts Payable transactions to ensure finances are maintained in an effective, up to date and accurate manner.
• Accurately capture matched invoices which comply with the Value-Add Tax (VAT) requirements to ensure early settlement arrangements and payment terms are adhered to.
• Incumbent is expected to ensure invoices are authorised within the limits of authority, processed in the correct cost centre and general ledger line allocation.
• Incumbent is expected to resolve vendor queries timeously and distinguish between the various standards of VAT.
• Frequent system checks to identify incorrect input of invoices and to ensure credit notes are received for goods returned to supplier.
• Prepare monthly accounts payable reconciliations to vendor statements in line with GRIR. Interact with suppliers, purchasing department and engineering department on various issues (e.g. short deliveries on orders, incorrect PR/Order number in SAP R3, incorrect processing of goods receipts etc.).

• Ensure accounts are paid within the agreed upon payment terms.
• Maintain beneficiaries on Standard Bank and FNB.
• Ensure sufficient funds are available in the bank accounts to make local and foreign payments
• Manage the DetNet account with Vodacom and assist employees with phone related queries.
• Manage the petty cash account and assist employees with petty cash related queries.
• Manage the credit cards process and ensure transactions are recorded and assist employees with their credit card queries.
• Timely and accurate VAT submissions to authorities and ensure queries are timely resolved with respective Authorities.
• Manage local expense claims process and assist employees with expense claim related queries.
• Act as back up to the Accountant.

Qualifications & Experience

• Matric / Grade 12
• National diploma in Accounting / Finance or equivalent.
• Minimum 2 – 3 years’ experience in the accounting environment or as an accounts payable clerk.
• High level of computer literacy - good knowledge of Excel.
• Working knowledge of SAP R3.

Competencies

• Deadline driven
• Effective time management
• Thoroughness
• Critical information seeking
• Team player
• Problem solving
• Attention to details
• Organised