Personal Assistant - Sibanye Stillwater

eg. Accountant or Accounting or Kempinski

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Key responsibilities:

Stakeholder Relations

  • Meetings are organised, scheduled (incl. notifications sent) and confirmed, incl. annual general meetings, sessions and conference calls, and minute taking
  • Information collated for FICA / KYC purposes
  • Accommodation and travel arrangements are organised, scheduled and confirmed
  • Daily diary management
  • Outstanding Payments are followed up and timeous payments are made
  • Task and assignments are executed in line with predetermined requirements
  • Standard and procedures related to stakeholder interactions (including telephone etiquette requirement ) are adhered to
  • Relevant stakeholders are engaged and/or interacted with on and ongoing basis, and as part of ongoing information sourcing and sharing
  • Messages and other communications are received and channelled for stakeholders attention (e-mail, telephone calls)
  • Team activities are enrolled into and team members are assisted
  • Stakeholder queries are dealt with



  • Administration is effectively coordinated and controlled in are of control
  • Agendas are compiled and board meetings packs are prepared and distributed
  • Paper intended for board meetings are distributed via the Diligent Board portal
  • Resolutions are drafted
  • All Minute Books are Share Registers are kept up to date
  • Administration of Trust Accounts /Companies, including Trustee / Directors appointments and/or resignations and de-registrations in line with legislative requirements
  • Bank statements on trust accounts are obtained and distributed to relevant parties
  • Ensure Director (s) and Trustee (s) liability insurance are in place
  • Document changes are controlled, including updates to company letter heads and updates on the SAP portal
  • Data and information are printed and/or scanned, including producing copies of documentation / litigation files
  • Documents are drafted, incl. correspondence and presentations in line with requirements.
  • Correct application of resources
  • Orders are requisitions are completed
  • Employee information and statutory fillings/reporting are coordinated
  • Assistance is provided with contract condition

  • Numerical and / or financial calculations performed. Summaries and consolidations, executed, and graphs constructed (including basic bookkeeping activities)
  • Data and information correctly captured
  • Data and information submitted for approval
  • Relevant reports generated and/or compiled as required, i.e on a daily, weekly and monthly basis

  • All data, information and records managed in line with organisational and legislative requirements
  • Data and Information sorted, indexed and filed by means of the relevant system (s). e.g
  • Document Management System (DMS), the company directory, Blueprint with CIPC, etc
  • Physical filing of all legal and company secretarial document so that they are well indexed and easily accessible
  • Ensure office housekeeping standards are adhered to



The appointee should:

  • NQF 4 (National Senior Certificate or Grade 12 or Adult Senior Certificate)
  • Be declared medically fit for the position and environment, as determine by a risk-based medical examination at the relevant Sibanye Gold Occupational Health Centre

Advantageous requirements:

  • Secretarial / Office Management Certificate NQF5 will advantageous
  • Chartered Secretaries of South Africa Programme 1 NQF 7 will be advantageous
  • HTML (Intranet) page design and SharePoint software skills will be advantageous



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