Administrator, Payroll - Coca-Cola Beverages South Africa

eg. Accountant or Accounting or Kempinski

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To ensure that employees are paid accurately and timeously in performing all activities necessary to process one or more payrolls. Incumbent is responsible for all payroll related activities inclusive of maintaining employee master data. This position works closely under the direction and supervision of the Payroll Team Leader in order to carry out all necessary financial management and fiscal control policies and activities for administration.


Key Duties & Responsibilities

Payroll Input

  • Process end-to-end payroll for employees in preparation for final submission
  • Process new take-ones and separations (retirement, death-in service, resignations)
  • Maintain accurate salary/package records for correct contributions to provident fund, medical aid and other Company benefits
  • Deal with payroll queries timeously
  • Working with HR transactional services to support customer service and query resolution Manage the completeness and accuracy of all payroll input



  • Work with Information Technology, Human Resources and other contacts (including third-party vendors) to ensure security protocols are in place for all pay systems.
  • Work with the Human Resources department to coordinate employee

Remuneration Benefits and Organisation structure

  • Assist customers with general questions related to payroll, salary deductions, fringe benefits, and other pay related issues.
  • Generates computer reports of payroll uploads done for checking
  • Compare net pay on a monthly basis to ensure accurate information has been processed
  • Respond to all queries within a 48hour SLA
  • Ensure that employee changes are entered correctly within a 48hour SLA; Review changes for proper authorization and maintain a proper document control system


  • Performs filing; including scanning and maintenance of employee payroll records.
  • Issuing of payslips for distribution to major business centres
  • Address problems and answer queries
  • Issuing IRP5 and other admin related tasks

Self-Management Practices

  • Ensure customer satisfaction
  • Adhere to timekeeping and service delivery aligned to internal customer requirements



  • Matric
  • Certificate/Diploma in payroll an advantage
  • South African Citizen
  • Clear credit/criminal record
  • Drivers licence and own transport an advantage



Essential Work Experience

  • 2 years payroll experience
  • 2 years working on Payspace
  • Knowledge of payroll administration processes
  • Computer literacy with advanced skills in MS Excel
  • Knowledge of general bookkeeping, accounting and filing procedures/practices, modern office methods and related equipment.
  • Training and/or experience with computer data entry and ability to type a minimum of 45 WPM. Work Experience that is an Advantage
  • FMCG payroll experience

Key Knowledge Areas and Competencies

  • Attention to detail
  • Strong communication and administration skills
  • Comfortable working towards deadlines
  • Flexible and good timekeeping
  • Ability to work in teams
  • Self-driven
  • Able to problem solve
  • Numerical ability



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