Personal Assistant at TD Construction

Provide an effective and efficient administrative, secretarial and operational personal assistant function to two executive members within the TD Construction

RESPONSIBILITIES AND WORK OUTPUTS

• Supporting diary management activities in order to effectively schedule appointments.
• Ensure relevant meeting rooms are booked; and that the equipment is fully functional before meetings take place.
• Ensure diary management includes time booked for strategic thinking and planning, for the executive.
• Arranging detailed travel arrangements and compiling all the relevant documentation for travelrelated meetings for both the executive and their team.

• Proactively screening incoming calls, correspondence and responding independently where possible.
• Cocoordinating all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications.
• Providing administrative support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings and within defined time frames.
  
  

EXPERIENCE AND QUALIFICATIONS

COMPETENCIES

• Adaptability
• Attention to detail
• Collaboration
• Organising skills
• Sense of urgency
• Time management