Administrative Assistant at SITA
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To provide Administrative Assistant support to the sub-department and ensure corporate support across the unit. Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Key Responsibility Areas
- Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department;
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- Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reached relevant identified parties;
Perform general office duties;
- Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department; ?
- Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to the satisfaction of the division; and
- Provide management support to the sub departmental Budget.
Qualifications and Experience
- Minimum: Grade 12 plus secretarial/office administration diploma.
- Experience: 1 – 2 years working experience within a secretarial of administrative support role to a senior manager or executive in general office practices or procedures.
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Technical Competencies Description
- Knowledge of: Knowledge of principles and practices of organisation, records management and general administration
- Basic principles and practices of bookkeeping.
- Skills: Effective Communication; Writing skills; Analytical; Interpersonal skills; Problem solving and decision making; Computer Literacy;
- Attention to Details; Office Management; Ability to operate standard office equipment; Ability to follow written and oral instructions.
Other Special Requirements
Project administration / coordination would be an added advantage.
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