Head: Supply Chain Management Tactical - Transnet

Position Purpose

The purpose of this role is to lead the TRIM Head Office Tactical Procurement department across all areas of spend within the designated portfolio with the goal of achieving significant initial cost reductions and year-on-year productivity improvement in the total cost of goods and services procured while maintaining product quality and vendor service levels.

Develops and implements Tactical sourcing strategies to improve the efficiency of all tactical procurement events, from demand management to contract management and close-out, while reducing the total cost.

Position Outputs

Implement Tactical Procurement strategies and processes to deliver commercial outcomes for Transnet Rail Infrastructure Manager:

• Formulate tactical procurement strategies to ensure successful implementation;
• Facilitates proper demand management and forecasting to ensure security of supply;
• Supports continuous improvement by seeking out efficient business solutions to improve processes in support of overall business strategy and direction;
• Identify potential bottlenecks in tactical procurement and formulate plans to manage potential risks; and
• Conduct training and awareness sessions in all applicable internal and external policies, regulations and laws that impact on tactical procurement and monitor and report on breaches and submit and implement recovery plans.
• Participate in innovation and research of emerging trends in tactical commodities/associated industries to inform process re-engineering.
• Supports the Senior Sourcing Managers in developing sourcing strategies to standardize and streamline the strategic sourcing process for their respective categories. Interacts at a strategic level with General Managers, Corridor Managing Executives, iSCM Council, etc. Oversees all Tactical Procurement activities for the Transnet Rail Infrastructure Manager Head Office and support the Corridor Heads of Supply Chain Management in executing their sourcing strategies.

Manage Service delivery tactical procurement:

• Ensures optimal execution of tactical sourcing procurement events and timeous delivery of required services;
• Works closely with Governance, Legal, Risk Management, Finance and all Corridors to expedite service delivery; and
• Ensures that the level of service is maintained by developing metrics on the number of tactical sourcing projects delivered, the lead time for those projects, purchase orders created, and lessons learned.

Manage key stakeholder relationships:

• Builds partnerships with all key stakeholders in the development of opportunities for business value or service enhancement;
• Ensures implementation of supplier development and B-BBEE objectives;
• Interacts at a strategic level with Group Executives, General Managers, Executives, etc.
• Manages interactions with key suppliers and is responsible for resolving disputes regarding key supplier relations in the Tactical procurement space;
• Negotiates and confirms Service Levels and KPIs with internal customers; and
• Ensures standardisation of tactical procurement projects delivered in the business. .

Management of supplier relations:

• Develops and implements a contract management plan for tactical procurement suppliers;
• Maintains close relations with Transnet Rail Infrastructure Manager tactical procurement suppliers;
• Ensures that all supplier disputes around access to delivery sites and payment related issues are timeously resolved;
• Ensures that Transnet Rail Infrastructure Manager tactical procurement suppliers adhere to Health and Safety regulations that are applicable to their delivery sites;
• Closely monitors any reputational risks associated with strategic suppliers and proactively takes steps to ensure that the reputational risks do not affect Transnet adversely; and
• Continuously monitors supply risks in the market due to risk factors such as the Covid-19 pandemic and take proactive steps to ensure continued security of supply.

Monitor Tactical procurement performance:

• Monitors the achievement of tactical procurement objectives and formulate plans for corrective action, if required;
• Highlight and report on the achievement of targets on a monthly, quarterly and annual basis about the tactical procurement department achievements;
• Coordinate the annual tactical procurement department target setting and agreement process;
• Coordinate tactical procurement KPIs and reporting dashboard;
• Ensure continuous adherence to supply chain management processes in order to minimise irregular expenditure and avoid fruitless and wasteful expenditure; and
• Ensure that consequence management is taking place where supply chain management officials fail to follow the procurement processes.

Contract management and close-out:

• Develop, implement and maintain sound contract management in order to ensure timeous service delivery;
• Proactively take steps to resolve contract management issues on key contracts before they develop into a crisis;
• Implements corrective action where key suppliers are failing to meet their contractual SLAs; and
• Implements proper contract close-out for all TRIM tactical procurement contracts.

Qualifications and Experience

• Honours degree (Master’s degree would be an added advantage) in Commerce, Finance, Engineering, Legal, Logistics and Operations Management or Supply Chain Management is required.
• 5 years’ experience within supply chain management in a leadership role is required
• 12 years’ experience within supply chain management is required.
• Requirement of trust and honesty in the handling of finances as per the National Credit Act Amendment 19
• Must be willing to undergo Lifestyle Audit and State Security Agency (SSA) Vetting.