Coca-Cola Beverages South Africa Administrative / Secretarial Jobs in Gauteng
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Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for a Personal Assistant, to join CCBA: South Africa.
Key Duties & Responsibilities
Executive Office Management
- Manage the Director's calendar, ensuring optimal scheduling and prioritisation.
- Coordinate meetings, appointments and executive engagements.
- Manage competing priorities and proactively resolve scheduling conflicts.
- Prepare daily and weekly schedules, briefing packs and agendas.
- Ensure efficient administration of the Executive Office.
Executive Support
- Prepare correspondence and executive documentation.
- Screen, prioritise and manage incoming communications.
- Draft professional correspondence on behalf of the Managing Director.
- Track actions arising from meetings and ensure timely follow-up.
- Maintain confidential records and executive files.
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Meeting & Governance Coordination
- Coordinate Executive Leadership Team (ELT/CMT) meetings and Board-related activities.
- Prepare meeting packs, agendas and supporting documentation.
- Record meeting outcomes and monitor action items.
- Ensure governance documentation is completed accurately and on time.
- Support the coordination of leadership forums and strategic events.
Stakeholder Coordination
- Serve as the primary point of contact for internal and external stakeholders.
- Coordinate engagements with Coca-Cola system partners, customers and service providers.
- Liaise with senior leaders across business functions.
- Build strong relationships while maintaining professionalism and discretion.
Travel & Event Management
- Coordinate domestic and international travel arrangements.
- Manage accommodation, transport and travel itineraries.
- Prepare travel documentation and expense submissions.
- Coordinate executive events, leadership workshops and stakeholder engagements.
Administration & Office Operations
- Manage executive correspondence and document control.
- Maintain filing systems and records.
- Process invoices, purchase requests and expense claims.
- Coordinate office logistics and administrative requirements.
- Ensure compliance with company administrative policies.
Skills, Experience & Education
Education
- Diploma or Bachelor's Degree in Business Administration, Office Management, Executive Assistance or a related field.
Experience
- 8-10 years' experience supporting C-suite or senior executives.
- Experience in a large corporate or multinational organisation.
- Proven experience managing complex executive calendars and travel.
- Experience coordinating executive meetings and governance activities.
- Experience preparing executive presentations and reports.
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Skills
- Exceptional organisational and executive coordination capability.
- Strong written, verbal and executive communication skills.
- Excellent judgement, discretion and confidentiality.
- Ability to prioritise competing demands in a fast-paced environment.
- Proactive anticipation of executive and business needs.
- Strong stakeholder engagement and relationship management.
- Sound decision-making and problem-solving capability.
- High attention to detail with a focus on quality and accuracy.
- Advanced proficiency in Microsoft 365 and executive productivity tools.
- Resilient, adaptable and able to manage changing priorities with professionalism.
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