FA Administrator: Cash Book - Samancor

Job Responsibilities:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Manage SHEQ compliance within the Process through the effective use of the Toolbox
• Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status

CUSTOMERS

• Ensure customer satisfaction
• Key Customers: All employees in the Plant or Mine
• Accounts Payable (Repetitive Vendors)

BUSINESS PROCESSES:

Cash Processing:

• Receive cash payments
• Upload bank payments
• Prepare and transfer SAP upload sheets for the payment run (AP, Payroll and Repetitive Suppliers)
• Resolve payment queries
• Preparation of One Time Vendors application and documentation
• Preparation of Vendor master Bank Detail documentation changes.

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Reconciliations:

• Reconcile all Bank Statements
• Reconcile all Customers, Rents received Deposit paid and Agency shop.

Accounts Receivable:

• Monthly preparation of Customer Invoicing iro Stores consumables, Security and Electricity, House Rentals, Fraser and Alexander and Local sales (JD and GPS)
• E-mail of all Invoices to relevant customers
• Create an Excel spreadsheet of Monthly readings on Electricity (from Estate Department) of Company houses sold to Employees and submit to Payroll Department for deductions from salaries
• Customer clearing to Vendor.

Journals:

• Monthly journalising of all relevant information and entries
• Compile monthly journals for approval.

Purchase Requisitions:

• Ad hoc PR’s and Service Entry Sheets (SES)
• Critical Vendors PR & Follow through on Coupa.

Agency:

• Upload payments in bank
• Reconciliation.

Cash forecast:

• Assist in weekly cash forecast.

General:

• Minutes of green area meeting.

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Minimum Qualifications and Experience:

• Grade 12 / N3

Knowledge and Skills:

• Accounting (Bookkeeping)
• SAP/COUPA

Behavioural Competencies:

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Interpersonal Skills
• Communication
• Adaptability
• Contributing to Team Success