Discovery Limited Administrative / Secretarial Jobs in Limpopo
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Duties not limited to the below:
Reception & Office Operations
- Manage front desk and switchboard duties.
- Oversee daily office logistics, cleanliness, and maintenance.
- Procure office supplies, equipment, and manage courier services.
- Maintain a tidy and professional office environment, including managing the cleaner and utilities (e.g., electricity).
IT & Equipment Support
- Log and track IT support tickets (laptops, printers, email, Teams, etc.).
- Coordinate laptop orders, returns, and swop-outs.
- Assist with system access and troubleshooting for staff and advisors.
Advisor & PA Support
- Facilitate onboarding/offboarding of Advisors and PAs.
- Register advisors on CMS and track progress.
- Manage PA onboarding on Smart People and team chat access.
- Provide general support to PAs and advisors, including document printing, business card orders, and calendar updates.
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Business & Reporting Support
- Track and submit new business and servicing cases (Life, Invest).
- Consolidate and distribute production figures and pipeline reports.
- Maintain and update various business tracking lists (e.g., Life submissions, Bank case monitor, Invest non-remediated).
- Follow up on outstanding PMAs and coordinate with doctors and finance.
Administrative & Compliance
- Maintain filing systems, supervision files, and meeting attendance registers.
- Capture and scan tax slips for returns.
- Manage complaints register and assist with audit readiness.
- Support recognition initiatives and update internal boards.
Additional Duties
- Organize Vitality Days for advisors.
- Assist with training logistics and general admin tasks as needed.
Personal Attributes and Skills
- Logical, analytical problem-solving ability.
- Excellent interpersonal skills.
- Excellent verbal and written communication skills.
- Ability to work independently.
- Time Management.
- Ability to take accountability, responsibility, and ownership.
- Able to take initiative and exercise sound judgment and decision making.
- Ability to work in a highly pressurized, target oriented environment.
- Ability to deal positively with change and uncertainty.
- Good organizational skills.
- Proactive, self-motivated.
- Attention to detail.
- Ability to meet deadlines timeously.
- Honest and ethical.
Education and Experience
Qualifications
- Matric
- 3 years of working experience in the Financial Industry
- RE5 (advantageous)
- Knowledge of the MS Office Suite
- Excellent Communication skills (verbal and written)
- Tertiary qualification (advantageous)
- Relevant financial services industry experience is advantageous
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