Administrator Payroll - South African Airways (SAA)

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Job Purpose    

The incumbent of this role is responsible for accurate and on-time reporting of information relating to salary cost per cost centre/employee hierarchy.   

The role will ensure that all labour cost have been accurately and timely accounted for in the correct financial month as well as to oversee system enhancements applicable to all relevant company codes. The role is responsible for avoiding any other cost to company such as penalties, interest, suspensions and disinvestments as well as to comply with legislation, policies, agreements and accounting principles regarding payroll balancing. 

Principal Accountabilities    

• Demonstrates an understanding of the Finance Management strategy and plan relevant to own work outputs 
• Implements department strategy within own area of responsibility 
• Contributes to the budget management and containment of costs 
• Applies cost-saving initiatives continuously  
• Provides recommendations on profitability
• Oversees the correct application of processes and systems in area of responsibility
• Utilises resources in area of responsibility/ own area of work in a time and cost-effective manner
• Utilises technology to enhance internal and external customer expectations
• Executes work outputs according to customer requirements
• Adheres to Governance and Risk Management policies, processes and systems

• Delivers on regular, irregular and timeous reporting of information to key stakeholders
• Participates in continuous optimisation programmes, projects and initiatives
• Control and confirmation of payroll vendor and debtor Accounts
• Manage and assist Human Resources with compiling of yearly payroll rosters HR/FI
• Compile and distribute Fin Payroll Reports
• Update of parameters according to latest payroll legislation and changes to payroll system
• Implement decisions and implementation made on payroll related items
• Ensure that set target dates are adhered to and on time declarations are executed
• Guidance with problem identification / rectification, data upload on 3rd party Payroll procedures
• Ensure that reconciliations are executed
• Compile NETT PAY, TCE, BASIC PAY, Interface to Trial Balance, Headcount Reconciliation and PAYE final reconciliations between actual Payroll results against IRP5 issued
• Manage unclaimed wages, returned wages, refunds from 3rd parties and estate late payments
• Manage staff debt investigation, controlling and ensure timeous recovery
• Manage the execution of all payroll payment procedures
• Compile PAYE, SDL & UIF payments, declarations and monthly reconciliations
• Compile and recommend payments due to 3rd Parties within set timeframes set
• Administer the execution of Over Border Pensioner’s, Pension and Medical payments
• Compile Journal entries as & when required 
• Compile the payment, calculation and capturing of Workman compensation
• Ensure that the system is updated with the latest threshold limits in respect of Workman compensation
• Compile, execute and implement electronic declarations investigate all aspects of Garnishee, Maintenance orders, IT88, Pension funds, Medical aid, Provident funds and various 3rd Parties payments
• Manage the initiating, authorization, correctness and recommendation of payments to be executed per set timeframes
• Manage Funeral Benefit Claim and payment procedure
• Ensure the leave pay provision is updated monthly from calculations provided by HR until this function is handed over to Payroll. Thereafter calculate monthly updated leave pay provision and adjust general ledger accordingly
• Manage salaries clearing accounts
• Analyze and review spec SAP R3 HR and FI payroll implementations
• Manage and perform system enhancements/integration testing / regarding new company codes to be created and accounting procedures
• Manage the Interface integrity checks, correctness of electronic Data
• Manage and assist with system development, testing and requesting to implement changes
• Manage Change Request procedures
• Maintain/update various Payroll-interface tables on the Financial and Human resources system
• Action of clearing/resetting Payroll parameters (Deltab)
• Manage and execute various Payroll interfaces, create and release Batch input sessions
• Manage, execute and create various Payroll upload files and interfaces, create and release Batch input sessions
• Manage and execute various Payroll statistical figure interfaces, create and release Batch input sessions
• Manage and execute all interface-related SAP/R3 entries in respect of Payrolls
• Manage the correctness procedures between HR and FI module
• Assist with various Audit issues
• Administer accounting procedures in respect of Voluntary Severance packages
• Manage and investigate Employee Pay vouchers errors and advise Human Resources of rectification before the final run
• Manage target dates are met as per set parameter
• Manage and represent Payroll Section on all levels (Internal and external) 

Qualifications & Experience    

• Grade 12(Matric) with mathematics at NQF level 4 
• A 3-year diploma in Accounting at NQF level 6 and/or 4 years Payroll experience
• SAP R3 - HR  
• SAP R3 - FI  
• PC literate (MS Word, Excel, Access and Windows) 
• Reconciliations experience essential 

Knowledge and Skills    

• SAP R/3 HR payroll and SAP R/3 FI knowledge essential  
• Accounting knowledge 
• Knowledge of PAYE, SDL, UIF, Medical, Pension and Provident Fund Legislation
• Self-management
• PC literate (MS Word, Excel, Access and Windows)
• Communication skills (verbal and written)
• Interpersonal skills and ability to conduct themselves professionally
• Analytic, problem solving, numeric and attention to detail ability
• Self-motivated, work independently and under pressure to meet deadlines
• Strong decision making ability and action orientation
• Maintenance of a high level of confidentiality
• Demonstrate flexibility in respect of hours of work
• Comprehend effectively to customer needs and service-oriented
• Accuracy and reporting skills
• Stabilisation of uneven situations 

Attributes    

• Effective communication 
• Technical Expertise 
• Stakeholder Relationships 
• Flexibility and Adaptability 
• Drives Results 
• Organisational Awareness 
• Ethics and Integrity 
• Collaboration