Empact Group Construction / Real Estate Jobs in Gauteng
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We’re looking for a Facilities Coordinator to Join Our Dynamic Team!
Are you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs and exceptional service delivery.
What You’ll Be Doing:
Site Maintenance & Operational Oversight
- Conduct regular site visits to ensure smooth operations with minimal disruption.
- Ensure compliance with Health & Safety standards and National Building Regulations.
- Oversee cleaning staff routines and efficiency on-site.
- Coordinate office equipment repairs, replacements, and IT infrastructure support.
- Supervise outsourced service providers and maintain stock levels of office essentials.
- Foster strong relationships with landlords, municipalities, and utility providers.
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Vendor & Contractor Management
- Manage on-site vendor relationships including security, access control, and cleaning services.
- Ensure service providers adhere to SLAs and escalate performance issues as needed.
- Resolve operational conflicts effectively and efficiently.
Project Coordination
- Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects.
- Analyze and manage quotations, budgets, and project costs.
- Liaise with contractors to ensure projects are completed on time and within budget.
Financial & Document Administration
- Capture and reconcile invoices, raise purchase orders, and manage general ledger entries.
- Maintain comprehensive documentation and records for all permits, leases, and correspondence.
- Submit reports timeously and conduct document quality checks.
What You’ll Need:
- 2–3 years’ experience in Facilities/Property Management or Site Maintenance.
- Minimum 2 years of hands-on technical maintenance experience in a service-driven environment.
- Solid vendor management skills and basic financial administration experience.
- Strong communication, problem-solving, and organizational skills.
- Ability to plan, prioritize, and uphold high standards under pressure.
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