ASI Financial Services Administrative / Secretarial Jobs in Johannesburg
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We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support our Executive team. The successful candidate will have a proven track record in providing executive-level support, with experience in short-term underwriting and a solid understanding of the insurance industry. This role requires exceptional organizational skills, business acumen, and the ability to work independently while managing multiple priorities in a fast-paced environment.
EXECUTIVE PERSONAL ASSISTANT
KEY RESPONSIBILITIES:
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- Diary & Calendar Management: Efficiently manage the Executive’s schedule, including coordinating meetings and appointments.
- Meeting Preparation: Prepare for meetings by drafting agendas, organizing materials, and ensuring the Executive is well-prepared.
- Minute-Taking: Accurately record and distribute minutes of meetings, ensuring follow-up on action items.
- Client Interaction: Assist the Executive with client queries, providing professional and prompt responses.
- Underwriting Support: Support with underwriting tasks, including quotes and policy administration.
- Presentation Creation: Develop visually appealing and informative presentations for internal and external use.
- Problem Solving: Handle urgent and complex matters using discretion, initiative, and sound judgment.
- Administrative Tasks: Maintain organized systems for data management, filing, and reporting.
MINIMUM REQUIREMENTS:
EDUCATION:
- Matric (National Senior Certificate) is essential.
- An insurance-related qualification and Regulatory Examination (RE) certification will be highly advantageous.
EXPERIENCE:
- 5-8 years of experience in a Personal Assistant or Executive Assistant role, preferably within the insurance or financial services industry.
- Some experience in short-term underwriting is essential.
TECHNICAL PROFICIENCY:
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Proven ability to create professional presentations and reports. WHY JOIN US?
- Be part of a dynamic and professional team within a respected organization.
- Work in a fast-paced environment that values innovation, professionalism, and personal growth.
- Opportunity to build a long-term career within the insurance sector.
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REQUIRED SKILLS AND ATTRIBUTES
- Attention to Detail: A meticulous approach to tasks, ensuring accuracy and quality in all outputs.
- Business Acumen: Strong understanding of business operations and the ability to align priorities with organizational goals.
- Initiative: Self-motivated, with the ability to anticipate needs and work independently without supervision.
- Communication Skills: Excellent verbal and written communication skills to interact professionally with stakeholders at all levels.
- Organization: A structured and methodical approach to work, with the ability to manage competing priorities effectively.
- Team Player: Collaborative and approachable, with a positive attitude toward assisting others.
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