Alert Engine Parts Administrative / Secretarial Jobs in Limpopo
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Alert Engine Parts is searching for a organised and friendly Receptionist to join the branch in Polokwane. The incumbent will operate a multi-line telephone system to answer incoming calls; directs callers to appropriate personnel; completes a variety of administrative duties. The successful candidate will report to the Branch Administrator.
Key Performance Indicators will include, but not limited to;
Switchboard:
- Answering a high volume of inbound and outbound calls efficiently and maintaining a response rate swiftly in accordance with agreed Aftermarket Solutions standards
- Providing information and assistance to callers
- Taking and relaying messages to relevant parties
- Correcting and updating the electronic telephone directory
- Opening rooms and ensuring the setting up of equipment required in doing
- Ensuring the updating of bulletin boards
- Maintaining regular attendance, personal appearance, punctuality and adherence to lunch and tea times set with co-workers
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Reception:
- Performing all necessary reception tasks in an effective, professional and gracious manner
- Receiving and greeting visitors, determine their needs in a professional manner, offering them refreshments and directing them accordingly
- Sorting and distributing incoming mail, preparing outgoing mail for pick up or courier and organizing courier deliveries
- Monitoring people coming and going through the reception doors and issuing visitors with passes where required
- Being aware of and reporting suspicious activity
- Booking meeting rooms and liaising with the tea ladies about refreshments and catering for meetings
Qualifications and Experience
- Matric essential
- Previous experience as receptionist- Essential
- Have basic admin experience.
Knowledge, Skills and Abilities
- Organised, accurate and professional
- Must be able to work as part of a team
- Must be a quick learner
- Honest
- Trustworthy
- Must be able to work under pressure
- Great telephone etittique
- Good communication skills
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