Civil Aviation Authority Administrative / Secretarial Jobs in Gauteng
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OVERALL PURPOSE OF THE JOB
Provides high-level administrative support and assistance to the Executive and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Also arranges travel and accommodations for executives
Planning
- Participate in divisional planning of activities.
- Assist in the development of project-specific action plans.
- Manage both manual and electronic diaries.
- Arrange and set up workshops/seminars/team building initiatives.
Stakeholder Provision
- Implement high-quality written and verbal communication with both internal and external stakeholders.
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Financial Administration
- Obtain quotations and ensure payment of invoices in line with the relevant policy requirements.
Office Administration
- Provide all administrative support to the Executive and Management.
- Manage and maintain the Executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and draft minutes of meetings and provide feedback to relevant persons.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executive
- Handle confidential documents and ensure they remain secure.
- Coordinate all logistical arrangements for local and international travel, car hire and accommodation.
- Ensure procurement of all office requirements and coordinate IT related issues.
- Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.
- Assist Executive and Management in the preparation of presentations
- Assist Management in the collection and consolidation of data and information for purposes of reports, spreadsheets and projects.
- Ensure quality and submission of all Exco and Board reports in line with the required timelines.
Requirements
Minimum Qualification:
- Grade 12 plus Secretarial or Administration National Diploma or relevant equivalent qualification
Added advantage
- Degree in Business Administration or a relevant equivalent qualification
Experience:
- 3 years Secretary or Office Management or Administration experience
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